Yoga & Pilates in North London

How we manage your data

With effect from 25th May 2018

Personal Data Collected by Mind Body Zone 

A certain amount of personal data is collected by Mind Body Zone at the time of registering for your first class, or when booking a place on a workshop or event. This is to satisfy the conditions of insurers, as well as for your own health and safety. Health information is also used to tailor sessions to suit your individual needs.

All information gathered by Mind Body Zone - on paper or in an online format - is treated as confidential and will not be shared with a third party.

Information submitted in a paper format is stored securely, and online data password protected. For insurance and tax compliance, Mind Body Zone is required to retain customers' data for 7 years after their last class. If you wish to alter any of your data, review how it is used, or wish to request its return to you, please contact Louise Wallis via the Contact page.

You may, of course, decline to submit personally identifiable information to Mind Body Zone, in which case we may not be able to provide certain services to you.

How we use your Contact Information

Our registration & health questionnaire form includes a tick box which gives Mind Body Zone permission to use your email address and phone number to inform you of class changes, and updates directly relating to the service you have booked. If you choose to leave this box un-ticked, Mind Body Zone may not be able to provide you with some services, or notify you of changes.

Emails and newsletters informing you of news, future events or new services provided by Mind Body Zone are sent through a secure email system called MailChimp (see their Privacy Policy here: https://mailchimp.com/legal/privacy/).  Your subscription preferences may be changed by you at any time

From 25th May 2018, when you purchase a service from me, you will be invited by email to join my MailChimp email list, at which point you have the ability to opt-in.

Phone Numbers

Mind Body Zone may, from time to time, use your phone number to contact you about urgent class changes or to inform you if a waiting list place has become available. If you do not wish Mind Body Zone to contact you by telephone, please inform Louise Wallis via the Contact page.

Emergency Contact Information

Emergency Contact information is collected solely for use in an emergency, should Mind Body Zone need to contact your next of kin or give this information to the emergency services. This is the only information that would be shared with a third party, and only in the context of an emergency.

Notifying you of Changes to this Notice

If there is a change to Mind Body Zone privacy notices, or how we use your data, we will notify you via email, via our Mailchimp mailing list, via any online booking system, and via Mind Body Zone's social media channels.

Mind Body Zone reserves the right to determine the form and means of providing notifications to you, and you may have opted out of certain means of notification as described in this Privacy Notice.

Links to Other Web Sites

Mind Body Zone is not responsible for the practices employed by websites linked to or from Mind Body Zone, nor the information or content contained in them. Please remember that when you use a link to go from Mind Body Zone to another website, our Privacy Notice is no longer in effect.

Your browsing and interaction on any other website, including those that have a link on our website, is subject to that website’s own rules and policies. Please read over those rules and policies before proceeding.

Changes to Our Privacy Notice

Mind Body Zone may update this Privacy Notice from time to time, and so you should review this page periodically. When we change the notice in a material way, we will update the ‘last modified’ date at the top of this page.

Changes to this Privacy Notice are effective when they are posted on this page. If you have any questions about this Privacy Notice, the practices of this site, or your dealings with this website, please contact Louise Wallis via the Contact page.

If at any time you feel that there is an issue with the way Mind Body Zone handles your data, you can contact the ICO (Information Commissioner’s Office).

Your Rights

Data Protection Law means that you have extensive rights regarding the collection, storage and use of your data. Under the GDPR (General Data Protection Regulation) you have the following rights as an individual regarding your data:

  • The right to be informed
  • The right of access
  • The right to rectification
  • The right to erasure
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • Rights in relation to automated decision making and profiling

If you would like to find out more about these rights, or if you would like to report a breach of them then you can contact the ICO (Information Commissioners Office) https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/ or call their helpline on 0303 123 1113 Further contact details for the ICO can be found here: https://ico.org.uk/global/contact-us/helpline/

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